Offshore bookkeeping for US CPA firms & small businesses
Your books close while you sleep.
Countbird is a bookkeeping team in Kolkata, India. Our workday runs through your night, so reconciled accounts, clean categories and answers to your questions are ready when you log in.
Our team is at work on client books right now.
| Date | Description | Amount | Status |
|---|---|---|---|
| 09/02 | Stripe payout | 4,812.40 | ✓ |
| 09/05 | Gusto payroll | (6,240.00) | ✓ |
| 09/08 | AWS | (312.18) | ✓ |
| 09/12 | Client deposit, INV-1042 | 9,500.00 | ✓ |
| 09/19 | Amex autopay | (2,118.55) | ✓ |
| 09/30 | Service charge | (25.00) | ✓ |
Illustration. ✓ means agreed to the bank statement, line by line.
Two ways to work with us
Built for accounting firms. Useful to their clients, too.
Most of our work is behind the scenes for CPA firms. Small businesses can also hire us directly and hand a clean file to their CPA at year end.
For CPA & accounting firms
Add bookkeeping capacity without adding headcount.
- White-label: we work under your firm's name
- Inside your systems, following your checklists
- Scale up for tax season, back down after
For small businesses
Accurate books every month, without a full-time hire.
- Reconciled accounts and monthly reports
- Cleanup if you're months behind
- A tax-ready file for your CPA
The overnight handoff
Two workdays in every twenty-four hours.
India is about ten hours ahead of the US East Coast. When your office closes, ours is opening. Work doesn't sit in a queue overnight, and we keep a window in your morning for live calls.
You share statements, receipts and questions before you log off.
We categorize, reconcile and flag anything that needs your judgment.
A short summary is waiting: what's done, what's open, what we need from you.
What we do
The work that keeps getting pushed to next week.
We work in your file, with your chart of accounts. Each service is marked with the tick mark we leave on the workpaper when it's done.
Reconciliations
Bank, credit card and loan accounts reconciled to statements every month.
Categorization
Every transaction coded to the right account, with receipts matched where you have them.
Month-end close
Accruals, prepaids and depreciation posted. A P&L and balance sheet that foot.
Payables & receivables
Bills entered, invoices raised, vendor and customer records kept current.
Catch-up & cleanup
Months or years behind? We rebuild the file to a clean, supportable opening balance.
Year-end support
Trial balance, supporting schedules and 1099 preparation, ready for the tax preparer.
Key: ✓ agreed to statement · C coded · F footed · AP payables · C/U cleaned up · TB traced to trial balance
Free sample week
See the work before you pay for it.
We do one week of real bookkeeping on one of your files, free and with no obligation. You judge the quality on your own books, not on our promises.
Start your free sample week →- 1
Tell us about the file
Software, rough monthly volume and what's been slipping. A short form or a 20-minute call.
- 2
Give us one week
Invite us as an accountant user, or share statements for one week of activity.
- 3
Review what we did
Categorized and reconciled transactions, with notes on anything we'd question. Keep it either way.
From the founder
“I spent seven years in banking and deals. Every time, clean books decided how fast things moved. Countbird exists to give firms that kind of file, every month, and you can reach me directly whenever you need to.”
- Seven years across investment banking, corporate banking and business operations
- Former Deputy Manager, Commercial Banking at ICICI Bank
- Passed Level II of the CFA Program; Level III candidate
Confidentiality
Your clients' data stays in your systems.
Offshore work raises fair questions about data. These are standing rules for every engagement. Read our security practices
A signed NDA from every person
No one touches a client file before signing a confidentiality agreement.
Work only inside your systems
We work in your QuickBooks, Xero or portal. Client data isn't downloaded to personal devices.
Multi-factor authentication
Every login we use is protected by a second factor.
Access removed within one business day
When an engagement ends, every login we hold is removed.
Questions
What people ask on the first call.
Which software do you work in?
QuickBooks Online, Xero and QuickBooks Desktop, along with the tools commonly connected to them, such as payroll, payments and receipt-capture apps.
What does the free sample week involve?
We do one week of real bookkeeping on one file: categorization, reconciliation and a short notes list. There's no cost and no obligation. If you continue, we quote based on what we saw.
How much does it cost?
Our rates start from $12 an hour. We quote each engagement after the sample week, based on volume, complexity and turnaround.
Can we talk live during US hours?
Yes. We keep a daily call window in your morning, and we reply to every email or message within one US business day.
Do you file taxes?
No. We prepare accurate, tax-ready books and schedules. Filing stays with your CPA or tax preparer.
Send us one week of books. We'll show you.
Free, with no obligation. You'll hear back within one US business day.